E-Mail (Email Address): How it Works, Delivery Process, Types, Benefits, Typical Components and Netiquette!
Email Address: Do you know what e-mail is, what is an e-mail address? E-mail is an abbreviation of electronic mail which represents a feature of the internet and is most widely used in conjunction with websites.
It allows you to send and receive messages to and from anyone with an email address, anywhere in the world. The original E-mail (Email Address) standard only supports plain text messages. Today, e-mail has also evolved to support rich text with special formatting.
HTML-enabled e-mails, allow Emails to be formatted the same way as websites. E-mail messages that are HTML can include images, links, and CSS layouts. You can also send files or “e-mail attachments” along with your message.
Most e-mail servers allow you to send multiple attachments with each message, but they limit the total size on which they are sent. In the early days of e-mail, attachments were usually limited to one megabyte, but today many e-mail servers support attachments of 20M or more in size.
Related to that, this time we will discuss what e-mail is in more detail and complete. All right, let’s get straight to the point, here’s the review!
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An abbreviation of electronic mail, e-mail is a means of exchanging computer-stored messages with telecommunications. Email messages are usually encoded in ASCII text. However, you can also send non-text files, such as graphic images and sound files, as attachments sent in binary or binary streams based on our conclusions sourced from the TechTarget Site.
E-mail was one of the first Internet usage activities and is still the most popular use. Most of the total traffic (traffic) through the internet is in the use of e-mail. It can also be exchanged between users of online service providers and on networks other than the internet, both public and private.
What is an Email Address?
Email address is a term for electronic mailboxes that send and receive messages on a computer network. To understand what the sign of an Email address is, look and note the elements of an e-mail address (email address) below:
email@example.com (usually written in lowercase)
Elements from general to specific from right to left. Starting on the right, the suffix component
.com represents the top-level domain or TLD (top-level domain) for e-mail addresses. It can also be with
.edu, or one of many other TLDs. Each one represents an entity type. These are the commonly used TLDs:
- .com is typically used by entities that engage in trading.
- .org is used by non-profit organizations.
- .edu is used by educational institutions.
- .net is for network providers.
- .gov is for government agencies.
Next, move to the left, the “Ashutosh” section is the specific name of the organization. It can be any name, including many familiar ones such as:
google.com, target.com, example.com, ashutosh.com, or rossgram.in
The combination of the organization’s name and TLD is also the address entered into a web browser to go to that organization’s website. Website names and e-mail addresses are linked because they share the same domain, which is a combination of the organization name and TLD.
Further to the left, the “@(at)” symbol is the connector between the domain and the person in that domain who uses e-mail (email address). In this case, that person is Ashu. In plain language, when an e-mail message is sent to this address, the message is sent to Ashu at the mail corporation, which is a commercial entity (.com).
But computers just need a simpler way to understand the information, which is why e-mail addresses (Email addresses) are used with the firstname.lastname@example.org syntax.
How E-Mail Works
Based on the explanation of the meaning of e-mail above, Email addresses use many protocols in the TCP/IP Suite. For example, SMTP is used to send messages, whereas POP or IMAP protocols are used to retrieve messages from a mail server.
When you set up an e-mail account, you must specify the e-mail address, password, and mail server that is used to send and receive messages. Fortunately, most webmail services configure your account automatically, so you only need to enter your e-mail address and password.
However, if you use an e-mail client (Email address) such as Microsoft Outlook or Apple Mail, you may need to manually configure each account. E-mail messages (email addresses) are forwarded through e-mail servers, which are provided by all internet service providers or ISPs.
E-mail is sent between two special server folders, namely sender and receiver. The sender saves, sends, or forwards the e-mail message, while the recipient reads or downloads the e-mail by accessing the e-mail server.
E-Mail Delivery Process (Email Address)
Regarding the sending process, you need to know that the actual process of sending an e-mail is relatively simple. Same for example when we write letters addressed to other people. The difference is, by using e-mail we can send messages faster and can be accompanied by certain attachments that we want to send too.
The following are the steps in the process of sending an e-mail (email address).
- The owner of the e-mail opens his e-mail on the e-mail system he uses.
- Then write down the contents of the message to be sent.
- Next, the user gives instructions on the creation of an e-mail to send messages to the address it addresses.
- The email server will then identify the destination e-mail address, and then send the message to another e-mail server. Sometimes an e-mail is sent through several e-mail servers, depending on the route they have.
- When an e-mail message is sent to a recipient’s address, the contents of the message are stored on the e-mail server until the recipient opens it.
- When the recipient opens a message in the post box/inbox, the recipient will ask for a new incoming e-mail on the server and then download it to the recipient’s computer.
- Furthermore, the recipient of the e-mail can view and read the contents of the message that was downloaded earlier.
As we mentioned in the explanation about e-mail above, it can be classified into three types, namely:
- POP Mail
- Forward Mail
Below is an explanation of each type of e-mail (Email address).
a. POP Mail
The first type of e-mail is POP or Post Office Protocol Mail, this is the type of e-mail that users get from the ISP or Internet Service Provider they use or it can be a large company that delivers directly to their employees.
Next is the type of Webmail, which is a website-based e-mail. Webmail users can only open their e-mail by opening the Webmail site they are using.
c. Forward Mail
The last is Forward Mail, this is a type of e-mail service that forwards and forwards e-mail received by users to another address. Usually, Forward Mail is only used by those who frequently change e-mail.
Benefits of E-Mail (Email Address)
Like the explanation of what an Email address is above, the general benefit of Email is to send messages or letters to other people. Other than that, here are some of the benefits of e-mail:
1. Sending and Receiving Messages
First, the most common use of e-mail is to send and receive or receive e-mail from other people from wherever they are.
2. Sending and Receiving Files
Next is sending and receiving files. E-mail (email address) is also capable of sending many types of archive files and large digital documents containing photos, videos, text, and so on. The archive file was added to the attachment section of the e-mail.
3. As Self Identity
E-mail is also useful as proof of personal identity on the internet where other people can contact e-mail users through their e-mail addresses.
In many aspects, the use of e-mail for someone has become an obligation. E-mail is often mandatory for the activation process of various digital services, for example for smartphone activation, activating mail subscription services, and so on.
4. Register on Various Sites
Most of today’s website services require the e-mail of their users to carry out various activities on the website. Starting from social media sites, e-commerce, online games, forum sites, and various other services, requiring users to register their e-mail.
5. E-Mail for Media Marketing
Online marketing or better known as digital marketing is now mostly done by using e-mail. And most online businesses do marketing via e-mail to increase their sales.
Typical Components of an Email System
Most e-mail systems include a text editor, some of which may not be perfect for composing messages, but many allow you to edit messages using any editor you prefer.
Some systems will also provide basic formatting, including bold, italic, font color, and HTML. You can use the program to send a message to a recipient by specifying the address of the recipient. You can also send the same message to multiple users at once. This is called broadcasting or broadcasting.
Sent messages are stored in an electronic mailbox until the recipient picks them up to view them. To see if you have mail, you may have to check your e-mail box periodically, although many systems warn you when mail is received.
After reading your e-mail, you can save it in a text file, forward it to other users, or delete it. A copy can also be printed on the printer if you want a paper copy.
Netiquette E-Mail or Email
When writing e-mail messages, it is important to use good netiquette. For example, you should always include a subject that summarizes the topic of the e-mail which is also helpful for starting each message with the recipient’s name and ending the message with your name or “signature”.
A typical signature includes your name, email address, or website URL. A signature or professional signature can include your company name and title as well.
Most e-mail programs allow you to store multiple signatures, which you can enter at the bottom of the e-mail. If you want to send an e-mail to multiple recipients, you can simply add each e-mail address to the header section.
However, if the e-mail is primarily intended for one person, you must place an additional address in the “ CC ” (carbon copy) field. If you are sending an E-Mail to several people who do not know each other, it is best to use the “ BCC ” ( Blind Carbon Copy ) field. It can hide each recipient’s e-mail address, which helps you in preventing Spam.
E-Mail or Email?
Regarding the discussion of the meaning of e-mail (email address) here, there are many of our friends who ask what is true between e-mail and e-mail? Which is the correct writing e-mail or written email only (without dashes)?
E-mail (e-mail address) is, email was originally written as ” e-mail “, but now it is more commonly written as ” email ” without hyphens because it is widely known to the general public.
Based on the discussion and explanation of the Definition of E-Mail, What is an Email Address? How it Works, Delivery Process, Types, Benefits, Typical Components, and Netiquette above, we can conclude that e-mail (email address) is a message that is transferred through the internet communication network.
The message to be sent is entered with the help of the input device. E-mail now operates on the internet, and most devices today that have new computing power now come with e-mail systems.
That’s the explanation that we can share this time that discusses the Definition of E-Mail, What is an Email Address? How it Works, Delivery Process, Types, Benefits, Typical Components, and Netiquette are discussed in full.
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